Hello,

I’m Jean Louis, the creator behind The Preliminary Communications Preparation Project. This initiative aims to evaluate an individual’s ability to effectively engage in business communications and report-related tasks. Through this project, participants can demonstrate their skills in applying communication principles within a professional context.

This comprehensive assessment is specifically designed for applicants aspiring to executive roles in our organization, helping them showcase the essential competencies needed for leadership positions.

Upon successful completion of this project, you will be eligible to apply for introductory executive positions that align with your demonstrated capabilities and potential.

1. About the Preliminary Communication Preparation Project

The completion of this short project, titled Preliminary Communication Preparation Project, demonstrates your qualifications. It fulfills a prerequisite for securing the executive role as Communication and Reporting Officer (I/C).

The abbreviation I/C means "in charge."

The Communication & Reporting Officer (I/C) provisionally acts as the executive responsible for managing projects by overseeing personnel, allocating resources effectively, monitoring tasks/actions when needed. They collect necessary reports from various sources to ensure timely delivery to relevant executives.

Communication & Reporting Officer I/C completes projects on ground while serving as management’s eyes and ears.

In summary, as an applicant who becomes a new manager for certain activities within our organization. You will begin collaborating directly with senior leadership to drive strategic initiatives forward.

Your Asciidoc text seems mostly correct in terms of formatting and structure. Here’s how it looks with some minor adjustments to ensure clarity while maintaining your original intent:

The project is considered complete upon receiving a Certificate of Completion for the Preliminary Communications Preparation Project.

The project is not considered complete simply because you may have been thinking about how to approach it and read through it thoroughly before taking steps without informing your mentor or interacting with them during the process.

To truly complete the project, you still need acknowledgment from your mentor.

Your mentor could be Mr. Jean Louis, another Communication and Reporting Officer, or a different executive.

Your mentor could be Mr. Jean Louis, another communication and reporting officer, or a different executive.

As you work on this project, your mentor will monitor the enhancement of your communication and reporting skills.

This process identifies and develops qualified team members.

I expect you to raise any issues or concerns with me right away if you face any challenges during the review of this project.

Please confirm that you will inform me of any issues encountered during the review of this project immediately.
If you have decided to pursue this project and its associated opportunities in business and life, please inform your mentor as soon as possible.

2. Purpose of the project

The goal of the Preliminary Communication Preparation Project is to demonstrate your practical skills in effective communication, coordination, and reporting. It aims at equipping individuals with these essential skills while ensuring adherence to business policies.

This project facilitates communication between applicants and businesses so that applicants can understand company policies in preparation for an executive role.

The Communications and Reporting Officer I/C serves as a critical liaison between management and field operations, effectively acting as the "eyes and ears" for the management. In this role, the officer ensures smooth communication flows among all stakeholders while managing teams efficiently to meet organizational objectives through effective reporting practices.

PLEASE, DO THIS IMMEDIATELY: Report back in your own words what you have understood.

3. Do not skip past misunderstood words

Do not skip past the words you do not understand.

If you find any word that you do not understand, you may fail doing this project or fail in doing anything else in your life.

Your mentor is expecting you to report any misunderstood word.

Clarify the words by using dictionaries or by asking your mentor about it.

Please do not skip past misunderstood words.

Consider it as primary principle and policy while doing any activity.

It is appreciated if you ask for meanings of any words and symbols that you maybe do not understand.

Feel free to learn about BARRIERS TO STUDY - Get Your Free Education Booklet

3.1. Exercises

PLEASE, DO THIS IMMEDIATELY:

  1. Find one word anywhere in this project document that you don’t understand or maybe not understand it fully.

  2. Find a dictionary which may be online or which may be a paper dictionary. Report to mentor which dictionary you found.

  3. Find the definition for that word and clarify it.

Remember that we are always clarifying definitions of words and that same process will be applied in your future projects.

3.2. Report

Provide your report focusing specifically on sections as needed by mentioning their eyes and ears aspects; avoid general summaries for clarity in communication.

You are expected to report on this specific section.

Please describe what you accomplished during the exercise mentioned above, detailing how you clarified the word in question.

You should continue to provide updates for each section of the project.

Kindly submit your reports via email.

When sending your email, please ensure that the subject line accurately reflects the specific section of the project you are reporting on. For example, you might use a subject like "Report on Definitions of Words."

Make sure the subject line remains relevant to the section being reported on.

4. Definitions of words in the context of this project

Mentor

is the person who gave you the assignment to complete this project.

Event

something that happens at a given place and time

Report

a written document describing the findings of some individual or group

Submit

to refer to another person for decision or judgment

Coordination

the skillful and effective interaction of movements

Communication

the activity of conveying information.

Communication and Reporting Officer I/C

is executive position in charge (I/C), the entry position in management of our organizations.

Geographic location

means identification of a point or an area on the Earth’s surface or elsewhere.

I/C

means in charge, responsible for particular duties.

Latitude

the angular distance between an imaginary line around a heavenly body parallel to its equator and the equator itself

Longitude

the angular distance between a point on any meridian and the prime meridian at Greenwich

GNU

GNU is free software operating system for computers.

Linux

it is the kernel of the GNU/Linux operating system and Android and Replicant operating systems.

Kernel

it is the main part of the computer operating system that deals with input and output information

Android

it is operating system for computers and mobile devices that is based on the Linux kernel.

APK

Android Package is application for Android based smart phones.

Proprietary software

proprietary software does not give freedom to user to inspect the safety or to share the software, or to verify the software. Proprietor is owner of software who has interest in protecting it, usually for profit purposes. Proprietary software is made with purpose to control the user.

Free Software

is licensed freely for any recipient to use it as they wish and want. Free software may be analyzed, verified to be safe for user, and it has been made for purpose to liberate user, not to control user.

5. Requirements for this project

Requirements for this project are following:

  1. Smart phone with Android or Replicant operating system, it may be borrowed, or used while in our premises.

  2. Possible access to any computer anywhere, Internet point or Internet cafe

  3. Access to Internet, or papers and pen for face to face submission of reports.

  4. Adequate literacy in English language.

5.1. Report back and inform mentor

PLEASE, DO THIS IMMEDIATELY: Communicate with your mentor and outline the requirements you possess or lack. Address any issues before advancing to the next stage.

6. Personal introduction

You need to send us your basic details. Please do not resend it, if you have already sent your details.

  1. Send us your full name

  2. Send us your birth date

  3. Birth place

  4. Your educational background

  5. Your past experiences

  6. Your skills

  7. Your current city or location and region

  8. Your full address, including the city

  9. Your ID card or voting card scanned or other identification document

  10. Submit your current employment status.

7. Priority principle for life is "To Communicate"

Communication is number one priority.

This is not a motto or slogan only.

You are supposed to use this principle as a rule and as a policy in the life and in our business.

Communicate.
Please communicate.

It means that in case of any trouble, you are advised to communicate.

It means that before any action you may think it is good to do, you are advised to communicate and to coordinate your actions.

We use communication for better coordination.

Please communicate.

7.1. Exercises

Complete these exercises and submit the report back to your mentor.

  1. Explain in your own words what does it mean "to coordinate".

  2. Provide example on how you are going to coordinate your actions with other team members.

  3. Ask and receive from mentor "Policies on Practical Coordination".

  4. Submit the report on the above 2 points and continue doing so in each section of this project.

8. How to do this project

  1. First read the whole project and find any misunderstood words. Then clarify all the words and their meanings. Communicate with your mentor to receive help on clarifications.

    After reading, report to mentor. You are required to report on your actions frequently, without being reminded.

  2. Communicate with the mentor of this project about the misunderstood words until all words have been clarified.

  3. Always do one step after the other step.

  4. Do not wait for the confirmation from mentor and continue doing next steps. The mentor may bring you back to some step that need corrections.

  5. If mentor tells you to hold on until you finish certain task, then finish the task well before continuing on the next step.

  6. Report on each step of the project.

  7. Do not skip any steps of the project.

  8. Complete fully one step and then go over to the next step.

  9. When communicating, be specific, detailed, particular. Avoid generalities.

  10. If you have any problems or questions on how to handle any of the steps of this project please contact your mentor.

8.1. How to report

This is the method of reporting:

  1. You are reporting by e-mail or in written form.

  2. Do not attach files, write reports as the e-mail text.

  3. If no e-mail communication is available, or you are close to mentor, reports relating to this project may be written on plain paper, or on this project document papers, and given to the mentor face to face.

  4. Write the subject of the e-mail to be the title of the section of this project and be sure to include the section number. In case of paper reporting, for each report, use separate sheet of paper with the title of the section of the project you are reporting.

  5. Write down the report on what you did based on the steps of the project section.

  6. Always include your own geographic location, the location where project steps have been conducted, the time and date, and which people have been involved.

  7. Report on each section of this project.

8.2. How to report on events

In your future role, you may be required to report on various events as needed or assigned.

An event is defined as an occurrence that takes place at a specific time and location.

It’s important that these events are pertinent to the business or project at hand.

For instance, if you plan to relocate to Berlin, Germany, you should email your supervisor to notify them before you head to the bus station. Similarly, if you purchase a ticket to Dar es Salaam, inform your supervisor about the ticket purchase or when you arrive at your destination. This process applies to any other relevant events as well.

Your reporting on events is highly valued and exactly what we need from you. This engagement is key to fostering a long-term business relationship with us.

Please keep me informed about events related to your location updates, meetings with people, any accidents, relevant calls, and similar occurrences.

PLEASE, DO THIS IMMEDIATELY: Ask mentor to send you EVENT REPORTING FOR COMMUNICATIONS AND REPORTING OFFICER, LCO POLICY LETTER OF 1 JUNE 2023.

8.3. How to make pictures

  1. To ensure effective reporting, it is essential to understand the basics of photography. You will likely be using smartphones to capture images.

  2. Always seek permission from individuals before taking their pictures if they are present.

  3. Images should be captured in a horizontal format rather than a vertical one. Your phone or camera should be held horizontally while taking a picture—avoid diagonal or vertical orientations. Although vertical images are common due to typical phone usage, for reporting purposes, we must exclusively utilize horizontally taken pictures.

PLEASE, DO THIS IMMEDIATELY: Send a picture right now, to prove that you understand this point.

9. What will you achieve with this project

  1. You will effectively establish communication channels with your mentor and team.

  2. You will enhance your ability to coordinate your activities with other team members.

  3. You will understand how to write and submit daily and event reports.

  4. You will gain practical knowledge on completing project steps.

  5. You will learn about activities related to geography and orientation.

10. Communication Steps

  1. You need to be able to use an Android or Replicant based phone, but it could be also from your friends or borrowed. We will not provide an Android phone at this stage and for a single project.

    Once project have been finished, and reports are well done, we will be meeting and brainstorming. Then we shall use company devices during any business.

    Alternatively, you may use computer and skip several steps where phone is required.

  2. Go to https://www.androzic.com

    1. Locate the APK files of Androzic application.

    2. Download the Androzic application.

    3. Install Androzic.

    4. Locate the pin icon.

    5. Move around your home and go to various points of interests, such as the shop, bakery, restaurant, welder, anything you wish.

    6. Record a way-point in Androzic and designate the name to the way-point.

    7. Share each such way-point from Androzic to the mentor.

    8. Repeat this step until you get approval to move on with the project.

  3. Go to https://www.f-droid.org and install the F-Droid application.

    1. Update repositories.

  4. Install application: Silence

    1. Replace the former standard application on the smart phone with Silence.

    2. Send one encrypted SMS message to other team member and make sure that you can spot indications that the SMS message was encrypted.

    3. Send screenshot of the encrypted message to the mentor of this project.

  5. By using the application F-Droid install the application K-9 for e-mail communication.

    1. Ask the mentor of this project to send you the e-mail settings.

    2. Receive your password by SMS, or encrypted SMS or by phone call or other way that is not e-mail communication line.

    3. Setup the e-mail communication and send several e-mails to the mentor until your e-mail communication standard have been approved in accordance with company policies.

  6. Install application: OpenKeychain

    1. By using your e-mail settings establish your secret and public key. Make sure that your password is not simple word but complicated password.

    2. Ask the mentor to send you his public key.

    3. Import the public key into the application.

    4. Call the mentor and ask for the fingerprint of his public key.

    5. Verify that the public key has the same fingerprint as the one that you have heard from mentor by phone or face to face.

    6. Send your first encrypted e-mail to the mentor.

    7. Receive your first encrypted e-mail from the mentor.

    8. Make backup of your secret and public key. Remove the backup from your phone to computer, or store it on special memory card if you have such.

    9. In the settings of K-9 e-mail application, under cryptography, designate OpenKeychain as main application.

    10. Choose your private key in the K-9 cryptography settings for your account.

  7. Ask the mentor to send you policies on encryption and safety of communication lines, and then all other policies of doing business with us, then read it and report back on your acceptance of those policies.

  8. Install application: Conversations which is for chat purposes.

    1. Ask the mentor to send you the settings for the Conversations application.

    2. Start communicating with your mentor.

    3. Remove the encryption as we are using encrypted line, but not all devices will support the same type of encryption as this application Conversations.

  9. Install application: OsmAnd\~

    1. Record your location or any location as a way-point.

    2. Assign way-point to the category "Preliminary".

    3. Share the way-point from OsmAnd\~ application with the mentor.

    4. Assign several other way-points around your home to the same category.

    5. Share the whole category of recorded way-points to the mentor.

    6. Repeat this task until the mentor approves you to move forward with the project.

  10. Install application: Equate

    1. Convert 12 meters to feet on the application Equate and report back to mentor.

    2. Convert 200 US dollars to Tanzanian shillings and report back the result to mentor.

    3. Convert 10 hectares to square meters and report back to mentor.

  11. Install application: Material Files

    1. Go into the folder Androzic/data and locate the file myWaypoints.wpt

    2. Send the file to the mentor.

  12. Report to mentor the list of installed applications.

  13. Ask mentor which other applications are to be installed

11. Additional project steps

  1. Research the Internet and https://www.openstreetmap.org and find out where is your country located.

  2. Share the link of your country from OpenstreetMap with your mentor by e-mail.

  3. Find out where is capital city of your country and share the link with the supervisor.

  4. Find out where is the second largest city of your country and share the link with the supervisor.

  5. Find out where is the largest lake in your country and share the link with your supervisor.

11.1. Learn about free software

  1. Visit the https://www.gnu.org and read about the GNU project.

  2. Understand what is free software and 4 software freedoms, submit report back about your understanding.

  3. Submit report back why proprietary software should not be used and discuss it so long with supervisor until understanding have been achieved.

  4. Make sure that no proprietary applications are installed on the company phone. What you do on private phone is not concern of the business. Business phone is then assigned to Communication and Reporting Officer I/C.

12. Finalize report

  1. If there are any reports that you have not finished as given by this project, please finish the reports first and send it by e-mail or submit on paper face to face.

  2. Once you have finished sending or submitting reports, and all the pictures, send us your confirmation that you have finished the project.

  3. This project is test project and there is no payment.

  4. Tell to mentor of any success by doing this project.

13. Expected Qualification Skills

These are expected qualification sills for every Communications and Reporting Officer I/C.

These skills may be well understood by doing the Preliminary Communication Preparation Project.

By sole reading of the Preliminary Communication Preparation Project these skills can’t be well understood.

Please do the project and attain these skills.

  1. Person is able to communicate by using company e-mail address;

  2. Person is able to communicate by using encrypted SMS communication;

  3. Person is able to communicate by using company chat network;

  4. Person has thoroughly demonstrated to be able to send reports on events;

  5. Person has started sending daily reports.

  6. Person is able to send geographic locations and GPX tracks.

  7. Person understands how to execute projects to reach project purposes.

14. When is this project completed?

Project is completed when you have got expected qualification skills and received certificate of completion.

  1. Receive Certificate of Completion of Preliminary Communication Preparation Project by your mentor. Consider project finished only when you have got the certificate.

15. Contact Information

Mr. Jean Louis
Phone: +256706271008
E-mail: pcpp1@rcdwealth.com
Kampala, Uganda
https://www.RCDWealth.com
Telegram: https://t.me/rcdrun
WhatsApp: https://wa.me/message/IAFKTNONQQNZN1
Friday, April 11, 2025
Internal note: Hyperdocument ID: 39095

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16. GNU Free Documentation License

Copyright © 2021-06-27 15:18:31.937206+03 by Jean Marc Louis. Permission is granted to copy, distribute and/or modify this document under the terms of the GNU Free Documentation License, Version 1.3 or any later version published by the Free Software Foundation; with no Invariant Sections, no Front-Cover Texts, and no Back-Cover Texts. A copy of the license is included in the section entitled "GNU Free Documentation License"